Your role

AEC is a global mobility solutions provider committed to finding better ways. The group is active in international vehicle distribution, global fleet services, parts and accessories, homologation, retail and logistics services and is the official distributor of the Dodge and RAM brands of Stellantis in Europe. 

For our office in Munich we are looking for a dynamic and experienced Office Manager (m/f/d) full-time. As Office Manager you will be the focal point for all organizational matters and contribute significantly to the smooth running of our company activities.

Your Role

  • You will be responsible for welcoming our visitors, looking after the switchboard and processing our daily incoming and outgoing mail and correspondence

  • You will be responsible for purchasing and managing office supplies and consumables

  • You organize and manage the mobile devices including contracts

  • You process invoices for the internal vehicle fleet and associated insurance policies

  • You take care of damage reports of all kinds and coordinate their rectification

  • You are responsible for ensuring cleanliness, order and compliance with safety measures

  • You coordinate the repair of defective IT devices in consultation with our IT team

  • You act as the contact person for building management and are responsible for coordinating various service providers such as tradespeople, suppliers, couriers and cleaning staff

  • You are responsible for access management and issuing key cards

  • You are a key user for our internal travel booking tool and support your colleagues with travel bookings

Your profile

  • You have successfully completed a commercial apprenticeship or comparable qualification and have at least two years of professional experience in office organization or administration
  • You have an excellent command of written and spoken German and a good command of English is an advantage
  • You have very good knowledge of the common MS Office programs
  • You are a good communicator, have a strong hands-on mentality and good interpersonal skills
  • You consider organized, independent and self-reliant work to be a matter of course

What you'll get in return

  • The opportunity to shape and develop your own area in an industry-leading automotive sales organization
  • A competitive and employer-paid benefits and compensation package
  • 30 days paid vacation per year
  • Opportunity to join a company pension scheme
  • Fitness allowance (Wellpass)
  • Drinks and snacks in the office
  • Weekly pizza get together